One-off event | application requirements
If you would like to submit a workshop or a conference for approval that will only be run once, the following documentation is required:
- Certificate of Currency (Professional Indemnity and Public Liability Insurance) *
- Code of Ethical Practice *
- Grievance and Appeals Procedure *
- Participant Feedback Form *
- Participants Enrolment Form *
- Presenter Resume/Bio
- Event dates
- Aims & Learning Outcomes for each presentation
- Program Schedule
- Further event information
- Assessment Method ^
- Assessment Tool ^
* These documents are not required if you are a Registered Training Organisation (RTO). An RTO status needs to be submitted.
^ This is not required if you do not have an assessment within your program. Please note that you will only be eligible for 1 CEC per 2 hours of tuition
- Certificate of Currency (Insurance) * - The Insurance Certificate must be current and submitted with the application. For face-to-face programs this must cover at the minimum both Public Liability and Professional Indemnity. For distance and online programs this must cover Professional Indemnity
- Code of Ethical Practice. This must be submitted with the application and include a statement that outlines the ethical standards that are applied in practice by the provider/organisation. This would typically include standards relating to transparency, equality and fairness.
- Grievance & Appeals Procedure. This must be submitted with the application and include a statement that explains what a course participant should do in the event they are not satisfied with the program or the outcomes, and what you as the provider will do to address any complaints received. This would also include a position statement concerning refunds of course fees.
- Participant Feedback Form. This must be submitted with the program. This is a form or document given to program participants at the completion of the program aiming to seek feedback. Such areas may concern the relevance of the material, the ability of the presenter, the course content etc. It is intended that this document serves to provide the program provider with constructive feedback to enable them to continuously monitor the relevance and value of the course to their target audience.
- Participant's Enrolment Form. This must be submitted with the application and used to collect information about the participant, asking specific questions relating to their qualifications as registration as an exercise professional. This will help determine whether the participant meets the minimum requirements to participate in your program.
- Presenter Resume/Bio – If possible, a full resume for each presenter will need to be submitted. Event presenters are expected to have a minimum of five (5) years’ experience in the area they are presenting. Their qualifications must reflect a level of education of at least the same level or higher of the expected program participants. If there numerous presenters then a small biography on their experience and qualifications will be accepted.
- Event Dates – The event will only be nominated CECs if the exact date of the workshop or conference is given. These will be used to enter on the Fitness Australia CEC Directory.
- Aims & Learning Outcomes - Aims and learning objectives detail the outcomes of the program and involve broad statements showing the purpose of the course/event and what the participants should expect to learn and be able to do at the end of the program.
- Program Schedule: This is a detailed breakdown of the event duration and delivery strategy, outlining the allocated time for tuition, breaks and assessment.
- Further Event Information – Any further information such as pamphlets, brochures and website links are encouraged to be submitted with the application.
- Assessment Method – A clear description of how the participants will be assessed needs to be included. The method must be appropriate and comprehensive. Assessments may be written or involve a practical demonstration of skills. All assessments must reflect the program content and the aims and learning outcomes of the program.
- Assessment Tools – The tool that will be used to assess participants needs to be included. For written assessments this may include short answer, multiple choice or true/false questionnaire and for practical assessments this may include a choreographed section of a group exercise class, correction of poor technique and observational assessments of skills. A criteria checklist must be included to show how participants will be marked based on their skills and technique